Susan welcomed everyone to the meeting, and announced that we were going to shift the agenda for tonight to accommodate the choir concert.
Treasurer's Report — The balance is $6971.59, and Molly has not deposited any of the fees from the ticket sales for the banquet yet. She reported that 200 people have rsvp'ed to date.
Special Event Update — Katie reported that the silent auction items have been posted. We need to add four AP Biology and three AP Chemistry books as well as Dragon Basketball Camp, Lady Dragon Volleyball Camp and Club Deen to the list.
- The silent auction committee will meet at 9 a.m. on 5/19 to get the auction items ready. Katie suggested that some of the board members may be interested in hosting a game night or ice cream party. The Roanoke EMT has volunteered a ride-along, but the participant has to be 18 years old.
- Maria Quinn is working on volunteers for registration.
- We should be at the Marriott at 4 p.m. to decorate the first half of the ballroom. The Marriott will have all of the tables in this half so that we can get them ready. After the other meeting ends, they will just shift them over.
- The silent auction will be held in the Grand Ballroom.
- The students will sell tshirts and stickers at the registration desk.
- We will close registration at 7 p.m.
- Silent auction should end around 8 p.m.
- Senior boards are being worked on by the students.
- Hotsos will provide the data projectors for the pictoral tributes to the seniors and photos of events throughout the school year.
Presidents Update
- Copier — We finally received approval for the copier that we want to buy for Mrs. Martin. Susan is getting a quote, and we will present it at the banquet.
- COWs — There is a 99% probability of the laptops being donated. They're two years old but may need some additional software. The school has an enterprise-wide license. The Boosters may need to pay for a maintenance contract on the laptops. Jean mentioned that batteries tend to start needing replacement at this age so we may want to set aside funds for this. Susan stated that we will also need to purchase a lockable cabinet.
- Officer Elections for 2009/2010 — Dawn reported that according to the bylaws, we can create subordinate positions under the official titles. The slate of officers is as follows:
- President — Susan Carson
- First Vice President (Fundraising) — Open
- - Grants — Open
- Second Vice President (Volunteers) — Open
- Third Vice President (Internships) — Natalie Genco
- Fourth Vice President (Special Events) — Melissa Ripley
- - Fall Kick Off — Open
- - Physician's Breakfast — Long Tran
- - Awards Banquet — Melissa Ripley
- Secretary — Michaela Gould
- - Webmaster — Becky Goodman
- Treasurer — Kim Holcomb
- Parliamentarian — Dawn Schindler
- - Publicity Coordinator — Dawn Schindler
- - Historian — Open
- Parent Representatives for Each Class:
- Senior — Jean Steele
- Junior — Open
- Sophomore — Open
- Freshman — Open
- AP Survival Kits, Funds Requests & Procedures for Next Year — Susan will work with Rebeccah to figure out a procedure. Mrs. Martin will start a fund just for the students. AP kits were approved at the March meeting, but the fund request was not.
- Yard Signs — Kim has done some research and siad that two-color text-only signs run about $10. The group decided that they would like a quote on a circular sign that contains the logo with a white vs black background. Rebeccah will find out from Mrs. Paige who the Emerald Belles used to make their signs.
Mrs. Martin's Update
- June meeting — will be held on 6/2 at Susan's house.
- Scholarship committee members — volunteers include Molly, Michaela, Susan and Dawn.
- Disney cruise — Mrs. Martin presented more data on the cruise, which Becky will forward to the parents. The deadline to turn in the deposit of $100 per person is Friday, 5/15. The registration form needs birthdate rather than age, and the name on the form needs to match the name on the passport exactly. The students will also start doing some fundraising activities to earn part of the money toward the cruise.
Minutes — Kim moved that the minutes from the prior meeting be approved, and Michaela seconded.
