CMA Booster Club Meeting Minutes - 09/01/09

• Welcome - Susan Carson, President of the CMA Booster Club (CMABC), welcomed all to the first meeting of the 2009-2010 school year. She introduced the officers.
  
  Officers for 2009-2010 are as follows:
  
  
  • President - Susan Carson
  
  
  • First Vice President (Fundraising) - Amy Torres
    
    
    • Grants - Open
  
  
  • Second Vice President (Volunteers) - Cathy Hendrickson
  
  
  • Third Vice President (Internships) - Natalie Genco
  
  
  • Fourth Vice President (Special Events) - Long Tran
    
    
    • Fall Kickoff - Melissa Ripley
    
    
    • Physician's Breakfast/Career Day - Long Tran
    
    
    • Awards Banquet - Melissa Ripley
  
  
  • Secretary - Becky Goodman
    
    
    • Webmaster - Becky Goodman
  
  
  • Treasurer - Kim Holcomb
  
  
  • Parliamentarian - Dawn Schindler
    
    
    • Historian - Michaela Gould
    
    
    • Publicity Coordinator - Dawn Schindler
  
  Susan Carson would like to see the role of the parent class representatives more active this year and asked the reps to communicate more with the classes and help in getting volunteers for various events and programs.
  
  Susan mentioned that the CMABC will meet one time per month on the second Tuesday of each month. At these meetings, we will have different committees make reports, discuss key issues and make decisions. We will also be working closely with the students who will be having their election soon. Alex Holcomb will be our point person.


• Parliamentarian - Dawn Schindler went through the roles of the board members. She would like the subcommittee members listed on the website under each board position. Each board member is responsible for overseeing their subcommittees.
  
  The By Laws are posted on the website.


• Programs
  
  
  • Admin Support for Mrs. Martin - Susan Carson said that CMABC will provide parent volunteers to Mrs. Martin and CMA faculty on Fridays to copy, set up labs and do administrative work since the school does not currently provide admin support to CMA. Cathy Hendrickson will put together a schedule of two to three hour slots and ask for volunteers. We will post the schedule on the website.
  
  
  • Mentor/Mentee - Sophomores serve as big brother/big sister for the incoming students. Current sophomores have selected their mentees, but Mrs. Martin mentioned that there have been some changes made recently. We need someone to help coordinate this program because the schedules of the Freshman/Sophomores don't allow them to have lunch together this year.
  
  
  • Parent Reps - The class parent reps should plan some social events for the students. Jean Steele is investigating phone and web conferencing to help facilitate. Our challenge is to keep the group cohesive as it continues to grow.
  
  
  • Social Events - The student board is very active and is planning a Halloween mixer with dancing, games and food. They'll need parent chaperones. The students also plan to do one to two fundraisers.
  
  
• Issues - Computers were donated, but the cabinet didn't work. We may be looking for volunteers to build one. Dell has donated batteries for the two-year-old computers, and now we need to find inexpensive copies of Microsoft Office. Mrs. Martin mentioned that we may be able to get some money from PTSO and AP Boosters to help fund.


• Event Dates
  
  
  • Physician's Breakfast is currently scheduled for 2/18. This is an opportunity for students to meet professionals in smaller groups. We will need volunteers for this event, and if the parents know of any good candidates for this event or internships to please submit them.
  
  
  • Awards Banquet is tentatively scheduled for 5/21. This is a great event to welcome the incoming Freshman to the program, honor people and raise funds for CMA. Many volunteers are needed for this event, also.
  
  
• Secretary - Kim Holcomb made a motion to approve the minutes from the June meeting, and Dawn Schindler seconded.


• Treasurer - Prior balance was $2838.42 and current balance is $4101.42.


• Additional Discussion Items
  
  
  • Mentor/Mentee - Freshman/Sophomore Class Parent Reps were volunteered to help coordinate the mentor/mentee program.
  
  
  • Student Class Representative Elections - Alex Holcomb said that the students have decided to change the process for electing class representatives. On 9/11, potential class representatives will be able to get an application form. On 9/18, they will need to turn in their applications along with a teacher recommendation. On 9/24 or 9/25, an election will be held, and the officers will be announced on the following Monday. The Senior and Junior classes will have two representatives each, and the Freshman/Sophomore classes will have four representatives each. The student board will also be meeting next week to make their constitution. Alex said that the students have created one email address, and they'd like all email sent to that address. For fundraisers and activities, the students will be doing the Jingle Bell Fun Run for Arthritis on 12/5, and they also plan to sell items at the homecoming game. They are thinking about selling Chipotle at lunch. There is a new permission form that needs to be filled out prior to any fundraising activity.
  
  
  • Susan Carson said that she has asked each CMA faculty member to attend a meeting and provide a brief professional background. The new CSHS principal has volunteered to speak.
  
  
  • Volunteer Day - Mrs. Martin asked that this be expanded to help any CMA teacher. Cathy Hendrickson will put together a schedule.
  
  
  • Copier - Matthew Carson is researching a different but comparable copier since the one that we originally wanted to purchase is no longer available.
  
  
  • T-Shirt Order - Susan Carson said that the order was recently submitted.
  
  
  • FaceBook group - There is a CMA Student FaceBook group. Rebeccah or Rose are admins. Natalie Genco has also started a FaceBook group for the parents and will be sending out an invitation.
  
  
  • Seniors - Mrs. Martin said that the senior parents need to bug their students about applying for scholarships, and if they want or need college application recommendations from her to please give her at least three weeks. She also needs a copy of their resume.
  
  
  • Website - We need to link to the application form on CISD's website since this form is an official CISD form.
  
  
  • Juniors - AP Chem is a killer, and if students are having trouble, it is better to get a tutor early on in the class. If students need a tutor, they should contact their teacher or Mrs. Martin for a list. Tutors can get community service hours.
  
  
  • Parent Social - A lunch is scheduled for 9/24 at Central Market at noon. Melissa Ripley said that there will be other events planned in the evening later.
  
  
  • Cruise - Mrs. Martin said that there will be a meeting in a couple of weeks for those that are going on the cruise. She hopes to have the cruise agents on a teleconference with us. If additional people are interested in the cruise, they can still be added through the end of the month. If people need to cancel, the refund period is over, but she is checking to see if replacements will work.
  
  
• Date Recap
  
  
  • 9/11 - CMA Student Class Rep Application available
  
  
  • 9/18 - CMA Student Class Rep Application & Teacher Recommendation due
  
  
  • 9/24-9/25 - CMA Student Class Rep Election
  
  
  • 9/24 - Parent Social Lunch at Central Market at noon
  
  
  • 9/28 - CMA Student Class Rep Election results announced
  
  
  • 10/13 - CMABC meeting
  
  
  • 10/31ish - Student Halloween Mixer
  
  
  • 11/15 - Deadline for Seniors to Request a College Recommendation from Mrs. Martin
  
  
  • 12/5 - Jingle Bell Fun Run for Arthritis
  
  
  • 2/18 - Professional (formerly Physician's) Breakfast
  
  
  • 5/21 (tentative) - Awards Banquet

In attendance: Susan Carson, Becky Goodman, Taeshin Choe, Heather Schultz, Cheryl Salanty, Melissa Ripley, Karen Klopfer, Kerry Seitz, Peter Gaal, Dawn Schindler, Patty Weisner, Susanna Hilliard, Maria Quinn, John Kresky, Kim Holcomb, Amy Torres, Gay Burns, Long Tran, Jean Steele, Natalie Genco, Cathy Hendrickson, Julie Vu, Alex Holcomb and Mrs. Martin.

CMA Booster Club Agenda - 09/01/09

The following items will be discussed at the first CMA Booster Club meeting on 9/1/09 at 7 p.m. at CSHS Rm 414:

• Welcome by President


• Copier and computer status


• Parliamentarian:
  
  
  • Roles and Responsibilities of the Executive Board positions
  
  
  • Roles and Responsibilities of parent representatives
  
  
  • Review of Bylaws
  
  
  • Discuss how we want to run the meetings for the year. Do we want a similar format as last year, or go to a quarterly board meeting 30 minutes ahead of a regularly scheduled meeting to be followed by some type of lecture or program. Another option is to have a monthly executive board meeting with a quarterly general booster club meeting with a speaker.
  
  
  • Continuing CMA Booster Board insurance and insurance for the Parliamentarian
  
  
• Programs:
  
  
  • Mentor/Mentee
  
  
  • Parent reps and social events for students
  
  
  • Classroom volunteers for Mrs. Martin
  
  
• Event Dates Discussion:
  
  
  • Physician breakfast
  
  
  • Awards banquet
  
  
  • Parent social lunch
  
  
• Secretary:
  
  
  • Minutes from Last Meeting
  
  
  • Website status
  
  
  • Directory discussion
  
  
• Treasurers Report

CMA Awards Banquet

The CMA Awards Banquet was held on May 29, 2009 at the Marriott Solana in Westlake, TX.

Photos from this event may be seen at http://carrollmedicalacademy.shutterfly.com.

Minutes from 05/12/09

Susan welcomed everyone to the meeting, and announced that we were going to shift the agenda for tonight to accommodate the choir concert.

Treasurer's Report — The balance is $6971.59, and Molly has not deposited any of the fees from the ticket sales for the banquet yet. She reported that 200 people have rsvp'ed to date.

Special Event Update — Katie reported that the silent auction items have been posted. We need to add four AP Biology and three AP Chemistry books as well as Dragon Basketball Camp, Lady Dragon Volleyball Camp and Club Deen to the list.

• The silent auction committee will meet at 9 a.m. on 5/19 to get the auction items ready. Katie suggested that some of the board members may be interested in hosting a game night or ice cream party. The Roanoke EMT has volunteered a ride-along, but the participant has to be 18 years old.


• Maria Quinn is working on volunteers for registration.


• We should be at the Marriott at 4 p.m. to decorate the first half of the ballroom. The Marriott will have all of the tables in this half so that we can get them ready. After the other meeting ends, they will just shift them over.


• The silent auction will be held in the Grand Ballroom.


• The students will sell tshirts and stickers at the registration desk.


• We will close registration at 7 p.m.


• Silent auction should end around 8 p.m.


• Senior boards are being worked on by the students.


• Hotsos will provide the data projectors for the pictoral tributes to the seniors and photos of events throughout the school year.

Presidents Update

• Copier — We finally received approval for the copier that we want to buy for Mrs. Martin. Susan is getting a quote, and we will present it at the banquet.


• COWs — There is a 99% probability of the laptops being donated. They're two years old but may need some additional software. The school has an enterprise-wide license. The Boosters may need to pay for a maintenance contract on the laptops. Jean mentioned that batteries tend to start needing replacement at this age so we may want to set aside funds for this. Susan stated that we will also need to purchase a lockable cabinet.


• Officer Elections for 2009/2010 — Dawn reported that according to the bylaws, we can create subordinate positions under the official titles. The slate of officers is as follows:
  
  
  • President — Susan Carson
  
  
  • First Vice President (Fundraising) — Open
  
  
  • - Grants — Open
  
  
  • Second Vice President (Volunteers) — Open
  
  
  • Third Vice President (Internships) — Natalie Genco
  
  
  • Fourth Vice President (Special Events) — Melissa Ripley
  
  
  • - Fall Kick Off — Open
  
  
  • - Physician's Breakfast — Long Tran
  
  
  • - Awards Banquet — Melissa Ripley
  
  
  • Secretary — Michaela Gould
  
  
  • - Webmaster — Becky Goodman
  
  
  • Treasurer — Kim Holcomb
  
  
  • Parliamentarian — Dawn Schindler
  
  
  • - Publicity Coordinator — Dawn Schindler
  
  
  • - Historian — Open
  
  
  • Parent Representatives for Each Class:
    
    
    • Senior — Jean Steele
    
    
    • Junior — Open
    
    
    • Sophomore — Open
    
    
    • Freshman — Open
    
    
  • AP Survival Kits, Funds Requests & Procedures for Next Year — Susan will work with Rebeccah to figure out a procedure. Mrs. Martin will start a fund just for the students. AP kits were approved at the March meeting, but the fund request was not.
  
  
  • Yard Signs — Kim has done some research and siad that two-color text-only signs run about $10. The group decided that they would like a quote on a circular sign that contains the logo with a white vs black background. Rebeccah will find out from Mrs. Paige who the Emerald Belles used to make their signs.
  
  

  Mrs. Martin's Update
  
  

  • June meeting — will be held on 6/2 at Susan's house.
  
  
  • Scholarship committee members — volunteers include Molly, Michaela, Susan and Dawn.
  
  
  • Disney cruise — Mrs. Martin presented more data on the cruise, which Becky will forward to the parents. The deadline to turn in the deposit of $100 per person is Friday, 5/15. The registration form needs birthdate rather than age, and the name on the form needs to match the name on the passport exactly. The students will also start doing some fundraising activities to earn part of the money toward the cruise.
  
  

  Minutes — Kim moved that the minutes from the prior meeting be approved, and Michaela seconded.

  
  
  

Agenda for 5/12/09

President’s Update

• Printer Status


• COWs


• Officers/Elections for next year
  
  
  • President - Susan Carson
  
  
  • Secretary - Michaela Gould
  
  
  • -Webmaster - Becky Goodman
  
  
  • Treasurer - Kim Holcomb
  
  
  • Internships - Natalie Genco
  
  
  • Volunteers –
  
  
  • Fundraising –
  
  
  • Grants –
  
  
  • Parliamentarian - Dawn Schindler
  
  
  • -Public Relations - Dawn Schindler
  
  
  • -Historian –
  
  
  • Special Events - Melissa Ripley
  
  
  • -CMA Banquet - Melissa Ripley
  
  
  • -Physicians’ Breakfast - Long Tran
  
  
  • Parent representatives for each class:
    
    
    • Senior - Jean Steele
    
    
    • Junior –
    
    
    • Sophomore –
    
    
    • Freshman -
  
  
• AP Survival Kits, funds requests and procedure for next year


• Signs for yards


• Back to School Bash (8/13/09 at 7 p.m.)

Mrs. Martin's Update

• June meeting or committee meeting to sign off on year-end account balances


• Change Treasurer access to checking account; arrange for signature cards


• Scholarship committee members

Minutes

Treasurer’s Report

Special Event Update

• Silent Auction Items


• Banquet

Fundraising Update

Grants Update

Trips & Volunteers Update

• Cruise

Internships & Summer Volunteers Update

Class Parents Updates

Other Items

• Website Status


• Academic Patches/Letter Jacket Status


• Mentor Program


• Student Directory Status


• Parent Socials


• Others?

11. Action Items

Minutes from 04/14/09

• Susan welcomed everyone to the meeting and introduced Dr. Faltys.


• Dr. Faltys told us that the highest nonvoting population in Southlake is parents with students. The future of our children is resting in the hands of people that do not have kids. He reminded us to vote early. The election is on May 9th, 2009. Voters can decide on each proposition separately.
  
  The long range planning committee recommended three propositions to the Board. They are as follows:
  
  
  • Proposition #1 — Includes construction of a fifth elementary to eliminate overcrowding at Johnson Elementary and Durham, new middle school, building additions, district-wide capital improvements, technology and infrastructure, maintenance and security for $114.1M.
  
  
  • Proposition #2 — is for new construction and facility improvements for art, athletics, band and theater for $19.3M. 84% of our students participate in extra-curricular activities vs 55% nationally.
  
  
  • Proposition #3 — Dragon Stadium improvements to expand home seating, replace turf, add parking/concessions/restrooms for $4.6M.
  
  Dr. Faltys stated that 31% of our property tax revenue goes back to the state for Robin Hood this year. Next year, it will be 38%. State funding is being cut from 57% to 36%. We get no federal money.
  
  There is supporting documentation for the propositions on CISD's website. CISD will fund these propositions by restructuring the existing debt so there will NOT be an increase to the property tax rate.
  
  It is critical that CISD parents vote. Early voting starts on 4/27 and goes through 5/5 with the election day being 5/9.
  
  Construction cycle ranges from 11 to 18 months so we should start seeing these improvements quickly if the propositions are approved.


• CMA Awards Banquet — On to Booster Club news, Katie Ruelas discussed arrangements for the Awards Banquet, which will be held on 5/29. We will be in the Grand Ballroom, which seats 500 people. However, we will not be able to get into the room to decorate until 5 p.m. The decorating committee will need to be on top of getting the tables decorated. The silent auction committee members are: Molly Bullard, Melissa Ripley and Kim Holcomb. The decorations committee includes Suzette Tummons, Katie Ruelas and CMA Student Officers. The slide show committee includes Dawn Schindler, Matthew Carson and James.
  
  NOTE TO PARENTS: All graduating seniors need to send in at least 3-5 photos from childhood to graduation for the slide show. We'd also like to get where they're going to college, what their future plans are, who they'd like to thank for their inspiraton and what they wish for. This information can be sent to Dawn Schindler.
  
  Since the room is so large, we will need to have two screens to show the slide show. We will also need two data projectors.
  
  The silent auction will be in the foyer since we can't get in the room early enough to get it set up.
  
  The Marriott has donated a room for the volunteers to change in before the event starts.
  
  Table linens will be black with cream.
  
  The RSVP date is 5/15, and any that are turned in late will not be accepted. We ran into a problem with this last year, so the decision was made not to accept late entries.
  
  Registration table will be in the foyer.
  
  Katie got a book from Old Union Elementary with some ideas for the silent auction. Some of the ideas are for the City to donate a ride-along with an EMT for a day, senior lock-in, special tutoring session, ice cream/pizza party, game nights for students, art evening with wine & cheese, baskets.
  
  Rebeccah reported that the student officers gave out the packets for the silent auction. They've gotten a lot of gift cards so far.


• Field Trip/Cruise — We have three options for the field trip next year:
  
  
  • Carnival (Galveston, TX) — 3/11 through 3/15; cruises from Galveston down to Cozumel and back. Charge is $565.51 per person. No airfare needed.
  
  
  • Disney (Canaveral, FL) — 3/11 through 3/13; cruises from Canaveral, FL to Nassau, Bahamas and back with two stops (Nassau and Castaway Cey). Cost for ocean view with balcony is $1200/person for the first two people and $640 for each additional person. Cost for ocean view is $890 each for the first two people and $393 for the next two people. Cost for interior cabin is $660 per person for the first two people and $373 for the additional two. We are required to reserve a minimum of 10 cabins. We should be able to get a group discount rate of up to 10% off this price if we book early. Would also need to purchase airfare.
  
  
  • Royal Carribbean (FL) — 3/11 through 3/15 with two stops. Cost is $412 per person. Airfare would need to be purchased.
  
  The vote indicated that most would rather do the Disney cruise so Mrs. Martin will get more information.


• Scholarships — Mrs. Martin hasn't had time to look at the applications, but we need to set aside some money in order to retain our nonprofit status. We will earmark $2000 (up to 4 $500 scholarships) for now.


• Patches — We need to know how many to order, and it will take three weeks to get them. The price has gone up $2 per patch. We need to have them on the night of the Awards Banquet.


• CMA Stickers — We are down to two stickers. Kim will order 100 more.


• Yard Signs — Students don't really seem interested, but the parents are. Susan will get a quote.


• Upcoming dates:
  
  
  • 5/1 - Deadline for turning in silent auction items to Mrs. Martin or Molly Bullard
  
  
  • 5/29 – Summer Internship Assignments
  
  
  • 5/29– Senior Recognition
  
  
  • 5/29 – Awards Banquet
  
  
  • 6/5 – Graduation