CMA Booster Club Meeting Minutes - 11/10/09

Minutes from the CMA Booster Club meeting held on November 10, 2009 at 7 p.m. are as follows:

• President's Welcome & Update:
  
  
  • Laptop Cabinet Update — John Kresky approached CMAB regarding building the cabinet as an Eagle Scout project. John and the Scout will meet with Mrs. Martin to identify the requirements and dimensions.
  
  
  • Software Update — Eighteen pc's were donated to CMA last Spring. Dawn and her husband were trying to get Microsoft to donate the software that is needed for the laptops. CISD then offered to supply it then had to back off. Susan has purchased a lab pro site license for $180, which was approved by CMAB.


• Minutes — The minutes from the prior meeting can be found online. Kim motioned to approve the minutes from the last meeting, and Melissa seconded.


• Treasurer's Report — The balance as of 8/28/09 was $3,630.39. Expenses withdrawn total $2118.41, donations deposited totaled $560 so the ending balance is $2,071.98. The Cruise Account has a balance of $5700. Susan asked if a filing had been done for the IRS. Mrs Martin said that her son can help. Melissa thought that the filing of a 990EZ was due on 10/15.


• Fundraising:
  
  
  • Great Wolf Lodge (GWL) — Thanks to Gay Burns for coming up with the idea and doing all the research. We discussed having an attorney review the contract. There are some clauses regarding liability and damages that should be reviewed closely. We are able to avoid the cancellation fee if we notify GWL at least 30 days prior to the event. We do need to guarantee GWL a minimum of $3,000, which means that we will need to have at least 200 students attend. GWL will charge us $15/head plus a 6% tax unless we go to the Texas State Comptrollers website to fill out a tax bypass form and bring it to GWL. GWL will provide the lifeguards, but if we want security there, we will need to provide or pay an additional fee. Susan asked Alex to get an estimate of the number of CMA students that are interested in attending. We decided not to offer food/drink. GWL will sell bottled water at their cost. We could set up a PayPal site for ticket. The Booster Club insurance policy should cover liability and damages, but we will need parents to sign a release. We can also put an indemnification clause on the Paypal ticket site. Amy will assist Gay in setting up the ticket site. We plan to limit this event to Freshman through Senior students, and we will need chaperons. Gay said that there will be one entrance to watch, but three exits. Susan will check with the police department to see what an off-duty police officer would cost for security. Cathy Hendrickson will draft a release form. We may need to look into purchasing a special event insurance policy. Amy made a motion to vote on the event. The event passed. Gay will head up this event and put together a committee. Melissa motioned that we charge $25 per ticket. It was suggested that we do an early bird purchase price of $25 and a late price of $28.50. Potential dates for the event are Friday evenings 1/29, 2/5 or 2/12. Gay will complete the fundraising project form and return to Susan.
  
  
  • Sports — Susan said that Cheryl will give us an update at the next meeting. Mrs. Martin and Susan met with Mr. Rhodes regarding refurbishing the science labs. Mr. Rhodes recently finished a similar project at his previous school, and will be able to provide us with basic information on estimated costs and grants.


• Professionals Breakfast — The Professionals Breakfast is scheduled for February 11, 2010. Thanks to suggestions from the parents, the list of potential attendees has doubled over last year. By doubling the attendees, we will maximize the student to professional ratio. Long will be sending a letter to parents asking for volunteers.


• Mentor/Mentee — Natalie reported that the last meeting was more of a workshop format where the Sophomores answered questions from the Freshman on AP Biology. Gay brought a lot of food, and the students were very appreciative. A concern was raised that students may be going to mentors for help when they should be going to their teachers. This may be resolved by inviting a teacher to the next meeting. Susan suggested that Natalie form a committee to work on these meetings in the future.


• Internships — Natalie will start a committee soon to work on the internships for Sophomores, Juniors and Seniors. Unfortunately, Freshman cannot participate because the facilities require that the students be age 16.


• Parent Social — The next parent social will be at Central Market on December 3, 2009 at noon.


• Update from Mrs. Martin — A prior CMA student passed away last week. A sibling of this student currently attends CISD. The sibling will need extra consideration during this difficult time, and our thoughts are with the family.


• Memorial Donations — Susan mentioned that we would like to raise additional funds to be able to provide a donation for memorials.


• Student Update from Alex Holcomb:
  
  
  • Jingle Bell Walk — Only eight students have signed up, and Alex asked for more volunteers.
  
  
  • Thanksgiving Baskets — Mrs. Martin said that there are three red baskets where donations can be made. The recipients will be at an apartment complex in Tarrant County, and they are just migrating to this country. She would like to share with them the idea of a traditional American Thanksgiving. Most of the recipients are coming from Asia, Central America or South America. Susan suggested that this might be a good public relations opportunity.
  
  
  • Picnic — there will be a student picnic during Thanksgiving break.
  
  
  • CMA Student Constitution — has been drafted, and Alex will have Grace send it to Becky to post on the website.

Upcoming Dates:

• 11/15/09 — Deadline for Seniors to Request Recommendation from Mrs. Martin


• Thanksgiving Break — Student Picnic


• 12/3/09 — Parent Social Lunch at Central Market at 1 p.m.


• 12/5/09 — Jingle Bell Walk


• 1/29/10 (tentative) — Great Wolf Lodge


• 2/11/10 — Professionals Breakfast


• Spring Break 2010 — CMA Cruise


• 5/21/10 — Awards Banquet

CMA Booster Club Meeting Agenda - 11/10/09

The agenda for the CMA Booster Club meeting is as follows:

• President's Welcome and Update
  
  
  • Laptop Cabinet Update
  
  
  • Computer Software for Donated Laptops


• Minutes from Prior Meeting


• Treasurer's Report


• Fundraising Ideas
  
  
  • Great Wolf Lodge (Gay)
  
  
  • Sports Teams (Cheryl)


• Professionals (formerly known as Physicians) Breakfast


• Mentor/Mentee Program


• Classroom Volunteers


• Student Board Report


• Parent Class Rep Social Activity Update


• Internships


• Date for Next Parent Social


• Memorial Gift

CMA Booster Club Meeting Minutes - 10/13/09

Minutes from tonight's CMA Booster Club (CMABC) meeting are as follows:

• President's Welcome and Update — Susan welcomed everyone to the meeting and introduced the officers. She stated that the goal for our group this year is to refurbish the Science lab, and we need help with fundraising ideas. If anyone can take advantage of matching funds through their companies, CMABC is 501c3 organization. Mrs. Martin has gotten her new printer/copier/scanner/fax machine.


• Minutes from the last meeting are online at our website.


• Treasurer's Report — We currently have $3,630.39 in the bank, but Kim is making a reimbursement of $1,750 for the printer to Susan, and she has about $500 in other expenses to pay out. Kim would like to remind CMA parents that we request a donation of at least $25 per family each year. Kim has kept a list of those who have written checks, and we will send out a reminder.


• Computer Cabinet — Susan asked for volunteers to donate or help make a cabinet to store the laptops in.


• Liability Insurance — We found out at the Homecoming Carnival Bounce House last year that if there had been an accident, the officers of CMABC could have been sued so we purchased liability insurance. It's time for renewal, and according to our By Laws, if we spend more than $200, we need a vote. The cost to renew the insurance is $315. Susan asked for a vote, and it passed.


• Student Report — Alex Holcomb is the VP of the CMA Student Board, and she is the official liaison with CMABC. On October 24th from 7 to 11 p.m., CMA will have a Halloween Extravaganza in the SAC at CSHS. It will be catered, and students are encouraged to wear costumes. Students can bring guests for $5.
  
  On December 5th, CMA students will participate in the Jingle Bell Walk for arthritis. Teams are forming now.


• Special Events — Long stated that he and Melissa will hold the first committee meeting next week to plan for the Professionals Breakfast. It will be held on February 17th, 2010 at Southlake Town Hall Community Rooms. Long has a list of potential volunteers but is looking for more. He will start contacting those interested shortly. Students will be brought to Town Hall by bus, and we can bring our own food. Susan mentioned that last year, one family donated the food.


• Fundraising — Susan reiterated that we are looking for fundraising ideas. She said that she was contacted by Barnes & Noble last year and will follow up with them soon. We're looking for small events and grants.


• Volunteers for Mrs. Martin — We need volunteers to support Mrs. Martin for administrative tasks. We would like Mrs. Martin to continue focusing her attention on our students so we would like to take some of the administrative burden off her. We need people who can volunteer on Friday mornings for two to three hours. Cathy has volunteers planned through mid-December so far. Those who are interested may contact Cathy via email.


• Speakers — Tonight, Natalie and Christian Genco are presenting about college scholarship applications. We will be bringing in Dr. Rollins and Mr. Rhodes soon.


• Parent Social — Melissa said that we will be hosting parent socials on the fourth Thursday of each month. The last one was on September 24th at noon at Central Market so the next one will be on October 22nd at 7 p.m. at Mi Chula's. We will send out a reminder email closer to the event.


• Computer Update — John and Dawn Schindler are working with Microsoft to see if they will gift CMA with Microsoft Office.


• Mentor/Mentee Program — Gay reported that the first event was well-received, and another event will be held soon.


• Fundraising Idea — Gay presented an idea for a fundraiser at Great Wolf Lodge. She will discuss with Amy Torres. We would rent the facility for $3,180 (including 6% tax) and sell tickets for up to 300 people to attend. We need to make sure there aren't any insurance issues. Alex will check with the students to see if they're interested.


• Student Directory — has been posted on the website.


• Fundraising Committee — Amy is forming a committee and will be in touch with volunteers soon.


• Grants — We're still looking for a volunteer for this position. Kim has identified one grant that needs to be submitted.


• Refurbishing Classroom - Cheryl said that if we knew how much money we needed to raise, it might be easier to get a company to match the funds. Susan has contacted Steelcase to get a quote. Mrs. Martin and Susan will be meeting with Mr. Rhodes, too. We can apply to local pharmaceutical and biotech companies as well as physician groups for donations. Kim mentioned that the estimate two years ago was $65,000. There are four rooms that need to be refurbished.


• Dell — The Dell rep was here last week and spoke to Alex and Rebeccah. She was very impressed with the group. For the fifteen used laptops that we were gifted by a pharmaceutical company, Dell donated batteries and is looking for more.

Dates to remember:

• 10/22 - Parent Social 7 p.m. at Mi Chula's


• 10/24 - Student Halloween Mixer from 7 to 11 p.m. in CSHS SAC


• 11/15 - Deadline for Seniors to Request a College Recommendation from Mrs. Martin


• 12/5 - Jingle Bell Fun Run for Arthritis


• 2/17 - Professional (formerly Physician's) Breakfast


• Spring Break 2010 - CMA Cruise


• 5/21 (tentative) - Awards Banquet

CMA Booster Club Meeting Agenda - 10/13/09

The CMA Booster Club meeting will be held on October 13, 2009 in Mrs. Martin's room (414) at CSHS. Agenda items are as follows:

• President's Welcome and Update
  
  
  • Copier Received
  
  
  • Laptop Cabinet Update
  
  
  • Computer Software for Donated Laptops (Dawn Schindler)


• Minutes from Prior Meeting


• Treasurer's Report


• Fundraising Ideas


• Professionals (formerly known as Physicians) Breakfast


• Mentor/Mentee Program


• Classroom Volunteers


• Student Board Report


• Parent Class Rep Social Activity Update


• Internships


• Student/Parent Directory


• Date for Next Parent Social


• College Scholarship Presentation by Christian and Natalie Genco

CMA Booster Club Meeting Minutes - 09/01/09

• Welcome - Susan Carson, President of the CMA Booster Club (CMABC), welcomed all to the first meeting of the 2009-2010 school year. She introduced the officers.
  
  Officers for 2009-2010 are as follows:
  
  
  • President - Susan Carson
  
  
  • First Vice President (Fundraising) - Amy Torres
    
    
    • Grants - Open
  
  
  • Second Vice President (Volunteers) - Cathy Hendrickson
  
  
  • Third Vice President (Internships) - Natalie Genco
  
  
  • Fourth Vice President (Special Events) - Long Tran
    
    
    • Fall Kickoff - Melissa Ripley
    
    
    • Physician's Breakfast/Career Day - Long Tran
    
    
    • Awards Banquet - Melissa Ripley
  
  
  • Secretary - Becky Goodman
    
    
    • Webmaster - Becky Goodman
  
  
  • Treasurer - Kim Holcomb
  
  
  • Parliamentarian - Dawn Schindler
    
    
    • Historian - Michaela Gould
    
    
    • Publicity Coordinator - Dawn Schindler
  
  Susan Carson would like to see the role of the parent class representatives more active this year and asked the reps to communicate more with the classes and help in getting volunteers for various events and programs.
  
  Susan mentioned that the CMABC will meet one time per month on the second Tuesday of each month. At these meetings, we will have different committees make reports, discuss key issues and make decisions. We will also be working closely with the students who will be having their election soon. Alex Holcomb will be our point person.


• Parliamentarian - Dawn Schindler went through the roles of the board members. She would like the subcommittee members listed on the website under each board position. Each board member is responsible for overseeing their subcommittees.
  
  The By Laws are posted on the website.


• Programs
  
  
  • Admin Support for Mrs. Martin - Susan Carson said that CMABC will provide parent volunteers to Mrs. Martin and CMA faculty on Fridays to copy, set up labs and do administrative work since the school does not currently provide admin support to CMA. Cathy Hendrickson will put together a schedule of two to three hour slots and ask for volunteers. We will post the schedule on the website.
  
  
  • Mentor/Mentee - Sophomores serve as big brother/big sister for the incoming students. Current sophomores have selected their mentees, but Mrs. Martin mentioned that there have been some changes made recently. We need someone to help coordinate this program because the schedules of the Freshman/Sophomores don't allow them to have lunch together this year.
  
  
  • Parent Reps - The class parent reps should plan some social events for the students. Jean Steele is investigating phone and web conferencing to help facilitate. Our challenge is to keep the group cohesive as it continues to grow.
  
  
  • Social Events - The student board is very active and is planning a Halloween mixer with dancing, games and food. They'll need parent chaperones. The students also plan to do one to two fundraisers.
  
  
• Issues - Computers were donated, but the cabinet didn't work. We may be looking for volunteers to build one. Dell has donated batteries for the two-year-old computers, and now we need to find inexpensive copies of Microsoft Office. Mrs. Martin mentioned that we may be able to get some money from PTSO and AP Boosters to help fund.


• Event Dates
  
  
  • Physician's Breakfast is currently scheduled for 2/18. This is an opportunity for students to meet professionals in smaller groups. We will need volunteers for this event, and if the parents know of any good candidates for this event or internships to please submit them.
  
  
  • Awards Banquet is tentatively scheduled for 5/21. This is a great event to welcome the incoming Freshman to the program, honor people and raise funds for CMA. Many volunteers are needed for this event, also.
  
  
• Secretary - Kim Holcomb made a motion to approve the minutes from the June meeting, and Dawn Schindler seconded.


• Treasurer - Prior balance was $2838.42 and current balance is $4101.42.


• Additional Discussion Items
  
  
  • Mentor/Mentee - Freshman/Sophomore Class Parent Reps were volunteered to help coordinate the mentor/mentee program.
  
  
  • Student Class Representative Elections - Alex Holcomb said that the students have decided to change the process for electing class representatives. On 9/11, potential class representatives will be able to get an application form. On 9/18, they will need to turn in their applications along with a teacher recommendation. On 9/24 or 9/25, an election will be held, and the officers will be announced on the following Monday. The Senior and Junior classes will have two representatives each, and the Freshman/Sophomore classes will have four representatives each. The student board will also be meeting next week to make their constitution. Alex said that the students have created one email address, and they'd like all email sent to that address. For fundraisers and activities, the students will be doing the Jingle Bell Fun Run for Arthritis on 12/5, and they also plan to sell items at the homecoming game. They are thinking about selling Chipotle at lunch. There is a new permission form that needs to be filled out prior to any fundraising activity.
  
  
  • Susan Carson said that she has asked each CMA faculty member to attend a meeting and provide a brief professional background. The new CSHS principal has volunteered to speak.
  
  
  • Volunteer Day - Mrs. Martin asked that this be expanded to help any CMA teacher. Cathy Hendrickson will put together a schedule.
  
  
  • Copier - Matthew Carson is researching a different but comparable copier since the one that we originally wanted to purchase is no longer available.
  
  
  • T-Shirt Order - Susan Carson said that the order was recently submitted.
  
  
  • FaceBook group - There is a CMA Student FaceBook group. Rebeccah or Rose are admins. Natalie Genco has also started a FaceBook group for the parents and will be sending out an invitation.
  
  
  • Seniors - Mrs. Martin said that the senior parents need to bug their students about applying for scholarships, and if they want or need college application recommendations from her to please give her at least three weeks. She also needs a copy of their resume.
  
  
  • Website - We need to link to the application form on CISD's website since this form is an official CISD form.
  
  
  • Juniors - AP Chem is a killer, and if students are having trouble, it is better to get a tutor early on in the class. If students need a tutor, they should contact their teacher or Mrs. Martin for a list. Tutors can get community service hours.
  
  
  • Parent Social - A lunch is scheduled for 9/24 at Central Market at noon. Melissa Ripley said that there will be other events planned in the evening later.
  
  
  • Cruise - Mrs. Martin said that there will be a meeting in a couple of weeks for those that are going on the cruise. She hopes to have the cruise agents on a teleconference with us. If additional people are interested in the cruise, they can still be added through the end of the month. If people need to cancel, the refund period is over, but she is checking to see if replacements will work.
  
  
• Date Recap
  
  
  • 9/11 - CMA Student Class Rep Application available
  
  
  • 9/18 - CMA Student Class Rep Application & Teacher Recommendation due
  
  
  • 9/24-9/25 - CMA Student Class Rep Election
  
  
  • 9/24 - Parent Social Lunch at Central Market at noon
  
  
  • 9/28 - CMA Student Class Rep Election results announced
  
  
  • 10/13 - CMABC meeting
  
  
  • 10/31ish - Student Halloween Mixer
  
  
  • 11/15 - Deadline for Seniors to Request a College Recommendation from Mrs. Martin
  
  
  • 12/5 - Jingle Bell Fun Run for Arthritis
  
  
  • 2/18 - Professional (formerly Physician's) Breakfast
  
  
  • 5/21 (tentative) - Awards Banquet

In attendance: Susan Carson, Becky Goodman, Taeshin Choe, Heather Schultz, Cheryl Salanty, Melissa Ripley, Karen Klopfer, Kerry Seitz, Peter Gaal, Dawn Schindler, Patty Weisner, Susanna Hilliard, Maria Quinn, John Kresky, Kim Holcomb, Amy Torres, Gay Burns, Long Tran, Jean Steele, Natalie Genco, Cathy Hendrickson, Julie Vu, Alex Holcomb and Mrs. Martin.

CMA Booster Club Agenda - 09/01/09

The following items will be discussed at the first CMA Booster Club meeting on 9/1/09 at 7 p.m. at CSHS Rm 414:

• Welcome by President


• Copier and computer status


• Parliamentarian:
  
  
  • Roles and Responsibilities of the Executive Board positions
  
  
  • Roles and Responsibilities of parent representatives
  
  
  • Review of Bylaws
  
  
  • Discuss how we want to run the meetings for the year. Do we want a similar format as last year, or go to a quarterly board meeting 30 minutes ahead of a regularly scheduled meeting to be followed by some type of lecture or program. Another option is to have a monthly executive board meeting with a quarterly general booster club meeting with a speaker.
  
  
  • Continuing CMA Booster Board insurance and insurance for the Parliamentarian
  
  
• Programs:
  
  
  • Mentor/Mentee
  
  
  • Parent reps and social events for students
  
  
  • Classroom volunteers for Mrs. Martin
  
  
• Event Dates Discussion:
  
  
  • Physician breakfast
  
  
  • Awards banquet
  
  
  • Parent social lunch
  
  
• Secretary:
  
  
  • Minutes from Last Meeting
  
  
  • Website status
  
  
  • Directory discussion
  
  
• Treasurers Report

CMA Awards Banquet

The CMA Awards Banquet was held on May 29, 2009 at the Marriott Solana in Westlake, TX.

Photos from this event may be seen at http://carrollmedicalacademy.shutterfly.com.