CMA Booster Club Meeting Minutes November 9, 2010

Meeting Called to order 7:09pm • Quorum was established with 10 Members in attendance (including Mrs. Martin) as well as two student Officers.

1. Approval of minutes from last meeting, October 2010 - Melissa Ripley made a motion to approve the minutes from the October Meeting. The motion was seconded by Nancy Lesky. A vote was taken and passed unanimously. The motion carried.

2. Treasurer's report-Gay Burns - Gay’s father passed away. We should add $200 to last report until we can get a new report.

3. Fundraising - We have placed a second order of T-shirts and Mrs. Martin has delivered them. We do not intend to order more shirts at this time. We can order more around the time of the banquet from the same company.

-Cookbook update. Close to completion. The cookbook will go to press November 15th and it can take up to 2 weeks to print. We had a setback getting artwork releases.

Need a volunteer to put together award certificates for the artwork winners.

Vote on presenting the 9 artwork winners with a complimentary cookbook (our cost $5 each = $45 ). Becky Goodman volunteered to make the certificates for the artwork winners. Ann Dachniwsky made a motion to approve spending $45 for the cookbook winners to be presented with a complimentary cookbook. Maria Quinn seconded. A vote was taken and passed unanimously. The motion carried.

4. Directory Update-Tracey Shuck - Student Phonebook will be completed after Tracey finishes the cookbook. We left off a check mark for the home phone number to be published so an email with the request for permission will have to go out first.

1. Booster Board name tags - Melissa Ripley volunteered to search for inexpensive nametag sleeves and print inserts.

6. Student idea: CMA yearbook - this may be too big of an undertaking. The idea to put the Banquet Slide Show on a CD was a more popular idea.

7. The executive board members and parent class reps below who are present will give an update.

• Second Vice President (Volunteers): Nancy Lesky - Nancy had nothing to report for volunteers.
• Third Vice President (Internships & Summer Volunteers): Dawn Schindler - Internships are a work in progress. She is getting new physicians in. If you know of anyone that might be willing to take internships please let her know. As the program is growing, we will need to possibly think outside the box. Ideas for possible internships Chiropractors, Orthodontist, Dentists, Veterinarians, Medical Research, Surgeons of all kinds, possibly Surgical Sales that go into the Operating Rooms. For Spring Internships we have to consider hours the students are available. Dawn would like representatives from the Sophomore and Freshman classes to join the committee because she will not be here next year and wants to make sure all classes are aware of what goes into the process.
• Fifth Vice President (Special Events-Professionals Breakfast and Parent Activities): Melissa Ripley - Physician’s Breakfast is Thursday, February 17th at St. John’s Baptist Church between Dawson and Crooked Lane. The venue is free but we intend to make a donation. 7:30-8am Set up. 8:15-8:30am start rotations. Invitations will be sent out. Melissa currently has approximately 10 volunteers to help.

Next parent activity is Dec 9th at Noon at Central Market

• Sixth Vice President (Mentor/Mentee Program): Cathy Hendrickson - the mentor/mentee meeting just before Halloween had a conflict with another event but those that attended enjoyed that it was a smaller group.
• Seventh Vice President (Liaison to Student Board): Maria Quinn - asked the Student Officers to keep her apprised of anything new.
• Sophomore Parent Representatives: Nancy Lesky and Patty Willis - upcoming event is picnic in the park on Nov 13th.
• Senior Parent Representative: Ann Dachniwsky and Grace Dotson - seniors will have paint ball in the winter and Laser Tag in the Spring.
• Student Class Reps: Reed Ripley and Katie Dachniwsky - the Student Officers made $150 at the Halloween Party. There will be a Thanksgiving food drive in class and a Holiday Gift Exchange within each block.

1. Any new business not on the agenda.

Mrs. Martin presented the Members with the large check that was delivered to her room showing that CMA was awarded a grant in the amount of $4825.60 for Lab Quest Equipment. Kathy Roberts and Tracey Shuck wrote the grant. Thank you Kathy for your help!

Meeting Adjourned 7:49pm.

CMA Booster Club Meeting Agenda - 09/09/10

Our November CMA Booster club meeting will be on Tuesday, November 9th, at 7:00 PM in Ms. Martin's room (Upstairs 414) in the Senior High. All CMA parents are considered booster club members and encouraged to attend.

November 9 Agenda

1. Approval of minutes from last meeting, October 2010

2. Treasurer's report-Gay Burns

3. Fundraising

-T Shirts- Second order has been received and delivered to Ms. Martin.

-Cookbook update. Close to completion. Should go to press the week. Had a setback getting artwork releases.

-Need a volunteer to put together award certificates for the artwork winners.

-Vote on presenting the 9 artwork winners with a complimentary cookbook (our cost $5 each = $45 ).

4. Directory Update-Tracey Shuck

5. Booster Board nametags - Need a volunteer to search for inexpensive nametag sleeves and print inserts.

6. Student idea: CMA yearbook

7. The executive board members and parent class reps below who are present will give an update.

* Second Vice President (Volunteers): Nancy Lesky
* Third Vice President (Internships & Summer Volunteers): Dawn Schindler
* Fifth Vice President (Special Events-Professionals Breakfast and Parent Activities): Melissa Ripley
* Sixth Vice President (Mentor/Mentee Program): Cathy Hendrickson
* Seventh Vice President (Liaison to Student Board): Maria Quinn
* Parliamentarian: Yash Sidhu
* Freshman Parent Representative: Salima Madhani and Mona Pate
* Sophomore Parent Representatives: Nancy Lesky and Patty Willis
* Junior Parent Representative: Yash Sidhu and Pari Sahihi
* Senior Parent Representative: Ann Dachniwsky and Grace Dotson
* Student Class Reps: Reed Ripley and Katie Dachniwsky

8. Any new business not on the agenda.

October 12, 2010 CMA Booster Meeting

Call to Order - 7:09pm - 11 Members in Attendance (including Mrs. Martin)

1. Approval of minutes from last meeting September 2010. Becky Goodman made a motion to approve the Minutes from the September 2010 Meeting. Nancy Lesky seconded. The approval of the minutes was passed by a unanimous vote. The motion carried.

2. Treasurer's report-Gay Burns - see Report Attached

3. Fundraising

-T Shirts- waiting on more orders to send in new T-Shirt orders.

Refunding old t-shirt orders that weren’t filled.

Football trinket sales - Gay Burns sold alone and was able to sell $132 pre-game

-Cookbook update. We are placing an initial order of 500. We have a lot of recipes that are amazing.

The art teachers from CHS are excited about the art being displayed in the cookbook. They have not pre-ordered so they would like for us to have a lot of extras for this purpose.

The winning artwork for each cookbook section was displayed at the booster meeting. We intend to put the “honorable mentions” on the website to show recognition of submissions.

We want to give recognition in the cookbook to the Art Teachers (Monica LaPier and Arlene Valdez) who assigned the art project to their students. We are considering making a certificate of recognition for all students who submitted artwork.

Nancy Lesky volunteered to notify those offering internship opportunities to our students about the advertising opportunity in the cookbook.

1. Awards for CMA students and boosters: We want recognize CMA students so that they can use those awards for their College Applications - we need to figure out how to qualify different awards.

1. Directory Update - Directory will be completed by Tracey Shuck when she finishes the cookbook.

6. Nametags - we would like to purchase nametags for the board members for identification at events. The plastic sleeve type of nametag seemed to be the most popular option.

7. Executive Board Members:

• Nancy Lesky - Volunteers - 13 parents are volunteering through January to help out at the school.

• Third Vice President - Dawn Schindler: Mrs. Martin and Dawn are meeting this week regarding Internships and Summer Volunteers

• Fifth Vice President - Melissa Ripley: Central Market Parent Activities - send out reminders a week before and the day before. “Career Day” or “Physician’s Breakfast” will be scheduled for Feburary 17th, 2011 at St. John’s Church on Kimball Avenue.

• Sixth Vice President - Cathy Hendrickson: Mentor/Mentee Meeting October 27th at Carroll High school from 3:30-4:30pm. We will provide name tags for all future meetings.

• Seventh Vice President (Liaison to Student Board) - Maria Quinn: The student board will meet once a month the Wednesday before the Booster Meetings.

• Freshman Parent Representative - Salima Madhani and Mona Pate: hosted a party at Skatetown . 19 kids were in attendance.

• Sophomore Parent Representatives- Nancy Lesky & Patty Willis: planning a get together the first week of November - picnic in the park

• Senior Parent Representative - Ann Dachniwsky & Grace Dotson: planning a Halloween party Sun afternoon or evening on Halloween from 5-8. Charging money for pizza and having costume contest.

• Senior Class Representative - Reed Ripley and Katie Dachniwsky - Full Class Picnic close to Thanksgiving Break is being considered as well as Pump it Up or Laser Quest.

Meeting Adjourned - 8:06pm

CMA Booster Club Meeting Agenda - 10/12/10

1. Approval of minutes from last meeting September 2010

2. Treasurer's report-Gay Burns

3. Fundraising

-T Shirts- Natalie will place a second order as soon as they are all in from Ms. Martin.

Received unfilled T-shirt orders from last year and processing refunds.

-Football trinket sales update-Gay Burns

-Cookbook update. We will possibly have a vote on increasing the minimum order amount.

Recipe deadline is past and the book is being laid out by Tracey Shuck.

We are still in the process of getting bids to print the book.

4. Discuss end of year awards for CMA students sponsored by the boosters.

5. Directory Update-Tracey Shuck

6. Booster Board nametags-Vote on setting aside money for nametags.

7. The executive board members and parent class reps below who are present will give an update.

* Second Vice President (Volunteers): Nancy Lesky
* Third Vice President (Internships & Summer Volunteers): Dawn Schindler
* Fifth Vice President (Special Events-Professionals Breakfast and Parent Activities): Melissa Ripley
* Sixth Vice President (Mentor/Mentee Program): Cathy Hendrickson
* Seventh Vice President (Liaison to Student Board): Maria Quinn
* Parliamentarian: Yash Sidhu
* Freshman Parent Representative: Salima Madhani and Mona Pate
* Sophomore Parent Representatives: Nancy Lesky and Patty Willis
* Junior Parent Representative: Yash Sidhu and Pari Sahihi
* Senior Parent Representative: Ann Dachniwsky and Grace Dotson
* Student Class Reps: Reed Ripley and Katie Dachniwsky

September 14, 2010 Meeting Minutes

Call to Order - 7:14pm - 19 Members in Attendace

1. Approval of minutes from last meeting August 2010. Becky Goodman made a motion to approve the Minutes from the August 2010 Meeting. Nancy Lesky seconded. The approval of the minutes was passed by a unanimous vote. The motion carried.

2. Treasurer's report-Gay Burns - see Report Attached

3. Fundraising

-T Shirts- First order is in and Ms Martin has them. Will place a second order soon.

-Football trinket sales update.

Sold 78 cowbells. ($58.5 cost of cowbells) Profit $153.5 Have about 150 left for the next football game.

Sold 136 Dragon Snappers ($272 cost ) Profit $408 (Found on box of 12 left over).

Dragon Snappers were the big money maker but the bells helped attract attention.

$892 (took in). Less costs of good sold= Total profit and donations $561.50

-Cookbook update. Cost $5 each sell for $10 each. We have 80 pre orders =$800 Minimum order = 300 books x $5 = $1500 less pre orders of $800=$700.

Update: Preorders 129 or $1,290.

Estimate of at least 15 more to come in still from first day packets.

Will have about 150 books to sell that are not pre-ordered.

This is not a lot so please pre-order if you want a book. No need for this vote.

*Need help Advertising solicitation for cookbook.

*Need help getting recipes from Carroll teachers and administrators. Can email or call them.

Deadline is Sept 30.

4. Vote on renewal of board liability insurance. $240 for one million of General Liability plus $75 for one million Non-profit officers liability=$315 Total for the year. Melissa Ripley made a motion to approve paying $315 for the Liability Insurance for the Booster Club. Kathy Hendrickson seconded. The vote was unanimous. The motion carried.

1. Banquet location update DFW Lakes Hilton and vote on increasing banquet deposit amount from $500 to $2200. Lia Machado-Morillo made a motion to approve increasing the deposit amount for the CMA Banquet from $500 to $2200. Yash Sidhu seconded. The vote was unanimous. The motion carried.

• Hilton wanted all monies paid 30 days before the event. Gay suggested we negotiate holding back 20% until the day of to make sure the room was ready etc. Hilton agreed.

• Kathy Hendrickson is looking over the contract.

• Natalie Genco, President will sign the contract in the next 2 days.

• Cheryl Salanty decided she has too much on her plate and has decided to step down. She did a great job finding us a location. The position of Fourth Vice President (Special Events - Fall Kick Off & Awards Banquet) is open.

• Students and Ms Martin do the program

• Suzette Tummons is decorating

• Need to find someone to oversee the silent auction and arranging all else for the banquet.

• The most difficult part has probably been completed-location

1. Update on computer cabinets - The Eagle Scout Project is complete.

7. Vote on whether or not to change the name of the Physician’s Breakfast. A motion was made by Kathy Hendrickson to keep the name of Physician’s Breakfast the same. Salima Madhani seconded it. The vote was unanimous. The motion carried.

8. The executive board members and parent class reps update:

• Second Vice President (Volunteers): Nancy Lesky

A parent volunteer is needed for approximately every other week to help Mrs. Martin with copying, etc.

• Third Vice President (Internships & Summer Volunteers): Dawn Schindler

Dawn is working on forming a committee for Internships

• Fifth Vice President (Special Events-Professionals Breakfast and Parent Activities): Melissa Ripley

The Physician’s Breakfast will be late February or early March. A location is still being worked out. The invites will be out by November.

Parent Activities:

September 23 - Lunch at Central Market (12 Noon)

October 21 - Dinner at Central Market (7pm)

December 9 - Lunch at Central Market (12 Noon)

• Sixth Vice President (Mentor/Mentee Program): Cathy Hendrickson

Mentor/Mentee school function September 15th - light snack

Planning others close to Halloween, another before the Holiday Break - she is open to ideas.

• Seventh Vice President (Liaison to Student Board): Maria Quinn

The Board has not yet met.

• Freshman Parent Representative: Salima Madhani and Mona Pate
• Sophomore Parent Representatives: Nancy Lesky and Patty Willis

waiting for Class Reps to be in office and get feedback on what they would like to do.

• Junior Parent Representative: Yash Sidhu and Pari Sahihi

looking at doing get togethers around Halloween or Thanksgiving. Natalie Genco offered her house for a Game Night on a Friday.

• Senior Parent Representative: Ann Dachniwsky and Grace Dotson

nothing currently planned

9. Website - Becky Goodman posted the list of internships from last year and posted them on the website as well as the updated Bylaws.

10. Directory - Tracey Shuck asked for everyone to get their information filled out online so that we can get the directory printed. This form is used as the most up to date information regarding current emails. In order to everything to everyone in a timely manner via email, we need for everyone to go online to http://tiny.cc/gg1nq

11. Grant Writing - Tracey Shuck and Kathy Roberts are working on the Carroll Education Foundation Grant application. September 25th is the deadline.

12. Members in attendance voted on cookbook cover artwork. Final decisions will be made by the cookbook committee.

13. The District has hired Gina Petty to help with increasing AP Exam Participation. She was previously at Coppell ISD.

Meeting Adjourned - 7:48pm

September 2010 Carroll Medical Academy Booster's Treasury Report

09-14-2010 Balance in Account = $12,081.91

Checks Disbursed & cashed:

08/23 Susan Carson reimbursement = $59.88

09/01 Gay Burns for Dragon Pinchers = $ 312.00

09/03 Patricia Willis for Sophomore Class Party = $103.87

09/10 Cash(seed $) fundraiser at Dragon Stadium = $300

Deposits from 08/11 forward: Deposits are for t-shirt orders, cook book orders, donations & fundraiser:

08/13 Deposit: $ 85.00

08/27 Deposit: $1,015.00

09/10 Deposit: $ 995.00

09/13 Deposit: $1,192.00

09/13 Deposit $ 75.00

09/14 Deposit $ 325.00

$1,730 has been collected for t-shirt & cookbook orders. 129 cookbooks ordered(2 have not paid yet-working on this issue). Of the $1,730, $1,270 is allocated to cookbook orders and the rest to t-shirt orders.

Friday night fundraiser event summary:

$1192 - $300 (seed money) = $892.00

$892.00 -408 = $484 (bell profit and straight donations).

78 bells sold @ .75 cost = $ $58.5 COST for Friday bells sold

136 pinchers sold @ $2.00 cost each = $272 COST for Friday bells sold

Total cost for Friday sales = $ 330.50 (58.5 for bells & 272 for pinchers actually sold)

$892 Friday night revenue

-$330.5 Friday night costs

********$ 561.50 for Friday night profit per units sold!!!!!!!!

To date, $675 has been collected as CMA parent donations.

CMA Booster Club Agenda - 09/14/10

Our September booster club meeting will be on Tuesday, September 14 at 7:00 PM in Ms. Martin's room (Upstairs 414) in the Senior High. All CMA parents are considered booster club members and encouraged to attend.

This meeting will be followed at 8:00 by our September CMA speakers in the library. (Please see announcement at the bottom of this page).

September 14 Agenda

1. Approval of minutes from last meeting August 2010

2. Treasurer's report-Gay Burns

3. Fundraising

• T Shirts- First order is in. Will place a second order soon.
• Football trinket sales update.
• Cookbook update. Cost $5 each sell for $10 each. We have 80 pre orders =$800 Minimum order=300 books x$5 = $1500 less pre orders of $800=$700. Vote on increasing initial order amount budgeted from $300 to $700 to meet the minimum.

4. Vote on renewal of board liability insurance. $240 for one million of General Liability plus $75 for one million Non-profit officers liability=$315 Total for the year.

5. Banquet location update DFW Lakes Hilton and vote on increasing banquet deposit amount from $500 to $2200.

6. Update on computer cabinets

7. Renaming Physician Breakfast Suggestions: Medical Professionals' Day, Professionals' Day, Career Day.

8. The executive board members and parent class reps below who are present will give an update.

• Second Vice President (Volunteers): Nancy Lesky
• Third Vice President (Internships & Summer Volunteers): Dawn Schindler
• Fifth Vice President (Special Events-Professionals Breakfast and Parent Activities): Melissa Ripley
• Sixth Vice President (Mentor/Mentee Program): Cathy Hendrickson
• Seventh Vice President (Liaison to Student Board): Maria Quinn
• Parliamentarian: Yash Sidhu
• Freshman Parent Representative: Salima Madhani and Mona Pate
• Sophomore Parent Representatives: Nancy Lesky and Patty Willis
• Junior Parent Representative: Yash Sidhu and Pari Sahihi
• Senior Parent Representative: Ann Dachniwsky and Grace Dotson

The Carroll Medical Academy is excited to announce their first speakers of the year.

On Tuesday, September 14 at 8 PM in the Library at Carroll Senior High we will have Rebecca Rollins, head counselor at Carroll. Dr. Rollins will speak from 8 - 8:15 on her role as counselor. Her lecture will include stress/balance/overall health and well being of students.

8:15-9 PM Frank Genco, MD, FACP, will speak on Effective Learning and Communication (reading, writing, speaking, math, thinking). Dr. Genco was high school valedictorian in NYC, accepted a full scholarship to Manhattan College, and entered medical school after his junior year without graduating college. He is Medical Director of EMC Express Care in N Richland Hills and is boarded in Internal Medicine and Emergency Medicine. Dr. Genco helped home school his 4 children including two who have been in The Carroll Medical Academy. He sponsors several CMA student internships each year and is an enthusiastic teacher.

August 18th 2010 Meeting Minutes

CMA Booster Club Kick Off Meeting - August 18, 2010

• Called to Order at 8:10PM - 25 Booster Club Members in Attendance • Becky Goodman made a motion to approve the minutes from the June Meeting.

Gay Burns seconded. The vote passed unanimously.

• Treasurerʼs Report - Gay Burns: • Balance (as of 8.18.10) - $9,510.78 (includes 1 outstanding check that was

subtracted from the total) • Rough Balance with donations/sales from tonightʼs meeting - $10,170.70

• Fundraising Report - Natalie Genco: • T-shirts can be ordered in any size (Junior & Adult) for the entire family. The

samples will be with Mrs. Martin at school for upper class students to order. • Cowbells - We want to vote into the budget an initial order of cowbells to sell at

football games. Currently we are not happy with the samples we have. We may end up purchasing something different. We want to purchase 150 of them (a minimum order) for $337.50.

• Dragon Toy - Cost is $2 each and we want to sell them for $5. We want to purchase a minimum order of 13 lots for $312.

• Cookbook - Marina Sloane (Freshman Parent) will be in charge of gathering the recipes. The recipes collected will be published with the personʼs name submitting. It takes 60 days from the time they are ordered to get them. We plan to have them in November so they can be sold as Christmas presents. We will pre-order and order $300 worth of extra books to sell.

• We are gathering contact information online - Becky Goodman and Tracey Shuck have been working on this. We want to ensure that we are able to contact each and every family, have a current email address and phone number. Please make sure you go online to fill out the form. To enter your information, click this link

http://tiny.cc/80nyt

• Ann Dachnewsky made a motion to approve the Bylaw Clean-Up and Revisions. Melissa Ripley seconded. The vote passed unanimously.

• Gay Burns made a motion to approve the fall semester budget (See attached) Nancy Lesky seconded the motion to approve the budget. The vote passed

unanimously.

• Announcements: • Natalie Genco - We have open positions on the board. If interested, please contact

Natalie nataliegenco@gmail.com • Grant Writing

•Reports:

• Historian • Head of Fundraising

" -Nancy Lesky, Vice President, Parent Class Rep Events and Patty Willis, Parent Class Rep: The Sophomores had a great summer party at Nancyʼs home. They are looking forward to having more socials for the Sophomores. " - Cheryl Salanty - working on dates for the Awards Banquet. Please contact her " by email or phone if you are interested in serving on the committee.

" - Melissa Ripley - Looks like the Physicianʼs Breakfast will be held the 2nd/3rd " week in February. CMA is in need of a new place to hold the Physicianʼs " Breakfast as we have outgrown the previous space. We need somewhere close " to the school that can hold 250+ people. We have had generous offers for " location that we are concerned will be too far away to get the kids there that early " in the AM.

- Melissa Ripley- CMA will have parent socials as well. We will meet once a month for lunch or dinner. The schedule for this will come out soon.

- Yash Sidhu and Pari Sidhu had an event for the Junior Class. They went to Main Event for $10 night.

- Freshman Parent Class Reps Salima Madhani and Mona Pate are planning a Pot Luck Picnic.

- Anyone willing to have the kids at your home for socials, please let the Parent Class Repʼs know. They can help you plan and they have a budget to possibly help pay for snacks.

- Ann Dachniwsky and Grace Dotson-Senior Parent Class Reps do not currently have a date but are planning a pool party.

•Adjourn: 8:31pm.

Tracey Shuck